Duplicate a session with the people who attended

Audience: event organisers and on-site check-in staff. Applies to: Bookable and Open to all sessions.

Make a copy of a session whose booking list is everyone who was scanned into the original. Use it for a follow-up, such as a second part of a workshop that only the people who came to the first part may join. You do it in the check-in app.

Before you start

• You need an internet connection: the copy is made in Delekit, not on the device.
• Make sure every device's scans for the session have been sent: on each device, select the refresh icon in the session's attendee list. Scans still on a device aren't included.
• Everyone with a scan in the original is booked on the copy, including people who were scanned and have since left.

Duplicate it in the app

1. In the sessions list, select the session.
2. Open the menu and select Clone Session (Attended).
3. When asked "Are you sure you want to clone this session with the attended delegates becoming the expected delegates in the new session?", select Yes.
4. Go back to the sessions list and select the refresh icon.

On the web

The web doesn't book the people who attended. For a Bookable session, Duplicate with expected attendees copies the people booked on it and its waitlist instead. See Clone a session.

What happens next

• The copy has the original's name with (copy) after it, and its settings: description, times, room, speakers, capacity, waitlist, Who can book and check-in settings. If the original is hidden from the agenda, so is the copy.
• The copy is a Bookable session, even when the original is Open to all, with the people scanned into the original as its booking list. A copy of an Open to all session has no waitlist.
• Auto enrolment rules come across switched off (Inactive). Nobody is scanned in, and nothing is emailed.

Rename the copy and set its times on the web: in Sessions, select View on the copy, then select Edit session.

Check it works

Open the copy in the app. Expected should be the number of people scanned into the original. See Session counts in the check-in app.

If something isn't right

• Nothing seems to happen in the app: the app may show no message. Check the device is online, select the refresh icon in the sessions list, and look for the copy on the web before trying again, or you may get two copies.
• "Agenda items have no attendees. Use Duplicate instead." An agenda item has no one to copy: use Duplicate on the web. See Clone a session.
• Someone is missing from the copy: their scan may not have been sent when you made it. On the web, select Add attendees in the copy's overview, or let them in at the door: see Let in someone who isn't booked on a session.

Related articles

• Clone a session
• Scan attendees into a session
• Session counts in the check-in app
• An event or session is missing from the app

Still stuck? Contact Delekit support.